Cortland Community Library Board
Minutes
Place: Cortland Community Library
December 16, 2009
Members present: Maxine Divine, Mary Benson, John Francisco, Harlan Hawkins, Carol Scidmore, Chris Ferguson and Martha Carter. Also present: Barb Coward
Meeting called to order by Harlan Hawkins at 7:11 p.m.
October 21, 2009 minutes read. Mary Benson made a motion to approve minutes as corrected. Martha Carter seconded the motion. Voice vote and all in favor. Minutes stand approved.
November 18, 2009 minutes read. Chris ferguson made a motion to approve November minutes. Martha Carter seconded the motion. Voice vote and all in favor. Minutes stand as approved.
A corrected October 2009 treasurer's report was reviewed. Mary Benson made a motion to approve corrections in the October report. Maxine Divine seconded the motion. Roll call vote: Mary Benson-aye, Martha Carter-aye, John Francisco-aye, Chris Ferguson-aye, Harlan Hawkins-aye, Maxine Divine-aye, and Carol Scidmore-aye. Motion carried.
November 2009 treasurer's report reviewed. Carol Scidmore made a motion to approve the expenditures of $24,929.02 for November. Martha Carter seconded the motion. Roll call vote: Mary Benson-aye, Martha Carter-aye, John Francisco-aye, Chris Ferguson-aye, Harlan Hawkins-aye, Maxine Divine, and Carol Scidmore-aye. Motion carried.
The librarians report for November was presented. Discussion was held.
Old Business:
Library Plan-Nothing.
Hearing of Citizens-None.
Policies/Per Capita Requirements-None.
Friends of Cortland Library-Cookbooks are still available.
Book Club-"Christmas Cookie Club" is the current book.
Sign Progress-Sign is installed and working.
Fiber Optic Grant Progress-Barb received an e-mail regarding joining a consortium. If grant is approved, could raise yearly fee from $3,000 to $5,000.
Levy Hearing Report-The Library should receive $259,000 in levy money.
Remodeling Update-The painting of the library is done. The carpet should be installed in the spring.
Budget Issues-Spending money.
New Business:
Intergovernmental Agreement/Town of Cortland-Phil Lenzini was asked to put together an agreement for ownership of the sign for a fee of $180. Insurance for the sign will be added to the building insurance policy for the library as a rider for $232/year. Mary Benson moved to approve the Intergovernmental Agreement regarding the electronic sign between the Cortland Community Library and the Town of Cortland. Chris Ferguson seconded the motion. Voice vote and all in favor. Agreement stands as approved.
Holiday Hours/Vacation Coverage.
Website-The website is doing well, and Nikki is doing a good job of maintaining the website.
Marketing/Special Programs-Rudolph program on Monday.
"Small Libraries" Report-Did not meet.
Changes to F.O.I. Act (Freedom Information Act)-Barb Coward will got to the training and be the first F.O.I. officer. Harlan made a motion to approve of Barb Coward attending training to become F.O.I. officer. Martha Carter seconded the motion. Roll call vote: Mary Benson-aye, Martha Carter-aye, John Francisco-aye, Chris Ferguson-aye, Harlan Hawkins-aye, Maxine Divine-aye, and Carol Scidmore-aye. Motion carried.
Collection Developments-The library is doing satisfactorily in this area.
Summer Reading 2010-"Scare Up a Good Book" theme.
Mary Benson made a motion to adjourn the meeting. John Francisco seconded the motion. The meeting was adjourned at 8:10p.m.
Submitted by Carol Scidmore.