Cortland Library Board Minutes

Place: Cortland Community Library

August 19, 2009

Members present: Maxine Divine, Carol Scidmore, Mary Benson, John Francisco, Martha Carter, and Chris Ferguson. Absent: Harlan Hawkins. Also present: Barb Coward.

Meeting called to order by Maxine Divine at 7:03 p.m.

Presentation was given by David and Kathy Moore for Moore Consulting, Inc.

July 1, 2009 minutes were read. Mary Benson made a motion to approve July 1, 2009 minutes. Chris Ferguson seconded the motion. Voice vote and all in favor. Minutes stand as approved.

July 22, 2009 minutes were read. Chris Ferguson made a motion to approve July 22, 2009 minutes. Martha Carter seconded the motion. Voice vote and all in favor. Minutes stand as approved.

A corrected June 2009 treasurer's report was reviewed. There was problem with QuickBooks program. Carol Scidmore made a motion to approve the corrected June treasurer's report. John Francisco seconded the motion. Roll call vote: Mary Benson-aye, John Francisco-aye, Carol Scidmore-aye, Chris Ferguson-aye, Martha Carter-aye, and Maxine Divine-aye. Motion Carried.

The librarian's report for July was presented. Discussion was held.

OLD BUSINESS:

Library Planning - A bill for $5,600 was received from Fred Schlipf

Hearing of Citizens - None.

Budget Considerations/revisions - Tabled.

Summer Reading - 390 people signed up, and it is almost done. Drawings for prizes will be held this week.

LSTA Grants - The library will not receive $8,000 grant money.

Per Capita Requirements/Review & Actions (if required)

a. Administrative Ready Reference review - Done in July.

b. Serving Our Public 2.0 : Standards for Illinois Public Libraries, Chapter 8 Reference (Outdated but not used and too expensive to purchase.), Reader's Advisory & Bibliographic Instruction (Heather Black is good at suggesting books.)

c. ADA compliance of website - Nicole Dieckhoff continues to work on the website.

The library has not received the Per Capita grant check for $4,700. Barb Coward will follow up on it.

Friends of Cortland Library/Cookbook - Cookbooks left to be sold.

Staff issues - There was a meeting on Friday after hours.

Story Teller/ad etc. - A newspaper ad is too expensive.

Book Club - It is going well.

Sign possibilities - Presentation of two bids given by John Francisco. Mary Benson made a motion to proceed on bid for a sign of under $10,000 from Jones Sign Co. Chris Ferguson seconded the motion. Roll call vote: Mary Benson-aye, John Francisco-aye, Carol Scidmore-aye, Chris Ferguson-aye, Martha Carter-aye, and Maxine Divine-aye. Motion carried.

NEW BUSINESS

Marketing - Sign.

Fall hours increasing (9-9 M-TH) & (9-5 F & S).

New material/summer & other - Spending on books.

Shelving & ideas for repurposing checkout area - Rearrange checkout area. Wheaton College may donate old checkout desk

Location of Summer Programs 2010

Raptor program with hawk was held at the shelter house (free use from Lion's Club) and 72 people attended.

Fiber Optic Grant participation & projected costs - Participating in the writing of the grant to increase speed of computers. Yearly cost could double for the library.

Mary Benson made a motion to adjourn the meeting. John Francisco seconded the motion. The meeting was adjourned at 8:30 p.m.

Submitted by Carol Scidmore